Procurement · Public Sector · Updated 2026-05-05
Commercial CCTV design tender — 2026 deliverables checklist
EU and UK public-sector CCTV tenders have converged on a recognisable shape over the past three years: EN 62676-4 DORI tier per camera, NDAA Section 889 swap matrix, GDPR DPIA appendix, multi-vendor BOM, DXF/BIM interchange, language coverage, EU hosting. This checklist runs through what the technical scoring panel will actually look for.
1. EN 62676-4 DORI tier per camera
The procurement spec will list operational tasks per zone — "identify face at parking entrance", "recognise plate at gate", "observe activity in storage area" — each mapping to a DORI tier (250 / 125 / 62.5 / 25 px/m). The tender response must show, for every camera proposed, which tier it achieves at the specified distance. Vendor design tools that don't produce DORI overlays fail this requirement at the technical scoring stage.
CCTVplanner emits the DORI ring for every camera placed; the export PDF labels each camera with its achieved tier per task. The DPIA appendix uses the same overlay to demonstrate proportionality of capture.
2. NDAA Section 889 swap matrix
Increasingly required even outside US-funded projects, particularly in NATO-adjacent procurement. The deliverable is a manufacturer × model × NDAA-status matrix for every camera in the BOM, plus — where any non-compliant model is proposed — the documented compliant alternative considered and the technical rationale for the final choice.
CCTVplanner flags every camera with NDAA status and offers one-click swap to NDAA-clean alternatives (Axis, Bosch, Hanwha, i-PRO matched on sensor, lens range, IR distance, IP rating). The audit trail exports as part of the BOM CSV.
3. GDPR DPIA appendix
Any tender involving employee monitoring, public-space coverage, or processing of biometric features (face recognition, ANPR) requires a Data Protection Impact Assessment under Article 35 GDPR. The DPIA documents the lawful basis, the proportionality balancing test, the alternatives considered, the FOV minimisation measures, the retention period, the data flows, and the residual risks.
The FOV map per camera is the central evidence in the DPIA proportionality argument — the reviewer needs to see exactly what each camera captures and the smallest configuration that achieves the security purpose. CCTVplanner exports the labelled FOV map directly as PDF for the DPIA appendix.
4. Multi-vendor BOM with cost roll-up
EU tenders typically require the bidder to demonstrate that the proposed catalog is not vendor-locked — at least three independent manufacturers must be considered for each spec line. The BOM deliverable is per-camera SKU + accessories + cable run length + PoE class + IP/IK rating + cost, with the alternative considered and the technical rationale.
Tools that ship a single-vendor catalog (Hikvision HiTools, Dahua PDT, AXIS Site Designer) cannot produce this directly. CCTVplanner's 79-brand catalog clears this hurdle and the BOM CSV export includes the full multi-vendor matrix.
5. DXF or BIM interchange
Cabling, electrical and trenching contractors work in AutoCAD or Revit. The CCTV design must export to DXF (R12 through 2018) with camera positions as labelled blocks, FOV cones as polygons, cable run polylines with length annotations, and either embedded BOM or attached CSV. For new-build projects, Revit RVT is increasingly requested.
CCTVplanner's DXF export covers BLOCK / INSERT / SPLINE / ELLIPSE / HATCH / DIMENSION — full coverage matching the AutoCAD reference DXF format spec. The export is bidirectional: import the architect's DXF floor plan, design on top, export the annotated DXF back.
6. Language coverage and EU hosting
Multi-country EU tenders increasingly require deliverables in every language of the procuring authorities. For a project spanning Poland, Germany, France, Italy and Spain, that's five languages plus English minimum. Tools that don't ship the language coverage either disqualify or force the bidder to outsource translation.
EU hosting is the other emerging hard requirement. Schrems II and the US Cloud Act have made non-EU hosting of customer data — site surveys, floor plans, BOM — a disqualifier in growing numbers of EU public-sector tenders. Polish lh.pl frontend + Supabase EU-West backend keeps customer data inside EU jurisdiction; US-hosted SaaS design tools (cctvdesigntool.com, IPVM Calculator, FLIR Raven) increasingly fail this test.
7. Cable schedule, PoE budget and switch sizing
The technical evaluation looks for the cable schedule (per-camera run length and category), PoE budget per switch (sum of camera draw + heater allowance for outdoor cameras), switch port count and PoE class capability, and uplink sizing per the bandwidth math. The mistake-cost here is high — undersized PoE budget at install means the contractor returns to swap switches, which adds days to commissioning.
CCTVplanner emits the cable schedule and PoE budget alongside the BOM, with daisy-chain support for multi-floor topology. The bandwidth math from the bandwidth calculator drives the uplink sizing recommendation.
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